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ValueChaser AI Labs, Inc. — Data Use & Liability Agreement

By submitting data through this form, you ("User") agree to the following terms with ValueChaser AI Labs, Inc., a Delaware corporation ("Company"):

1. Data Handling & Security

Uploaded files are processed solely for generating diagnostic insights. All data is encrypted at rest (AES-256) and in transit (TLS 1.2+), stored in SOC 2 Type II compliant infrastructure with GDPR-aligned data handling practices. Company does not sell, share, or use data for model training.

2. Data Retention & Deletion

For one-time users, uploaded files and processing data are retained for 3 days after report delivery to allow for rerun requests, then permanently deleted. For subscription clients, raw uploaded data is retained for 30 days to support reruns and review, then permanently deleted — while generated outputs (reports and Excel files) remain accessible for 30 days. Failed or incomplete jobs are purged within 3 days. On-demand deletion is available at any time by contacting support@valuechaser.ai.

3. No Active Human Review During Report Generation

Data is processed automatically by the ValueChaser AI Platform. A monitoring layer evaluates confidence and outlier risk. When thresholds are breached, human reviewers intervene. Industry benchmarks and domain knowledge are curated by subject matter experts. You agree to receive email updates. Outputs are audited regularly by domain experts to maintain quality assurance.

4. Limitation of Liability

Company provides insights "as is" without warranties of accuracy, completeness, or fitness for purpose. Company is not liable for business decisions or damages resulting from reliance on these insights. Company is not liable for security incidents arising from third-party infrastructure providers.

5. User Responsibility

User affirms they have the right to share the submitted data. User remains responsible for compliance with confidentiality, regulatory, or contractual obligations.

6. Governing Law

This Agreement is governed by the laws of the United States and Delaware.

By checking the box and submitting, you acknowledge you have read, understood, and agreed to these terms.

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Procurement Categorization
Transform raw spend data into a clean, categorized dataset with supplier normalization and taxonomy mapping.
💳
— This report will use 1 credit. You have 0 remaining.
Your Details
Full Name * i
Enter your full name as it should appear on the report and in communications.
Work Email * i
Provide an email where you can receive confirmation of submission and access final report links.
Target Company Name *
The company whose data you are uploading for analysis. This name is used for market research, peer benchmarks, and report context.
Target Company Website
Website of the company being analyzed. Helps our AI gather additional context for deeper insights. If unavailable, enter google.com as a placeholder.
Target Industry * i
Choose the industry that best matches the company's primary revenue source. This determines which benchmarks and peer comparisons are used.
Target Sub-Industry * i
Select the most specific or closest match as a sub-industry. If none fit, choose 'Other' and type your response. This affects supplier and category benchmarking accuracy.
Your Role
Upload Your Spend Data
SOC 2 Infrastructure EU Data Residency No Model Training 3-Day Deletion
Upload your raw spend or AP extract
  • Raw transaction data with one row per line item
  • CSV or single-worksheet Excel (.xlsx under 10MB) — any column structure, you'll map fields in the next step
  • 12-36 months of data for best trend analysis
  • Pivot tables, summary dashboards, or aggregated totals
  • Screenshots, PDFs of tables, or images of spreadsheets
📁 File Limits: CSV up to 200MB · Single-worksheet XLSX up to 10MB (multi-tab Excel must be saved as CSV first). Upload one or multiple files together.
Download Our Data Template
Format your spend data using our template for faster processing and better results.
Download .xlsx
What happens next: After upload, you'll map your columns to our fields and pick a taxonomy. No specific column order required.
Please upload at least one file.
Review & Submit
Categorization Submitted
Your spend data is being categorized. You'll receive download links at your email shortly.
Procurement Data Template
3 worksheets · .xlsx format

Data Requirements

Required Fields (Green) — Minimum fields needed to process a submission: Vendor Name, Amount, and Currency. Without these, transactions cannot be loaded.
Recommended Fields (Blue) — Fields that significantly improve categorization accuracy and enable richer insights. The more descriptive fields provided, the better the results.
Optional Fields (Gray) — Fields that enable advanced analytics such as material-level unit price benchmarking, cost center analysis, and contract compliance tracking.

Field Reference

Column HeaderDescription & Best PracticeStatus
Vendor NameFull legal name of the supplier/vendor. The platform automatically normalizes variations.REQUIRED
AmountTransaction value in numeric format. Currency symbols and comma separators are automatically stripped. Negative values for credits/rebates supported.REQUIRED
Currency3-letter ISO currency code (GBP, USD, EUR, SGD, etc.). Can also be embedded in the Amount column header — e.g., "Amount (GBP)".REQUIRED
DescriptionTransaction or line item description. More detail = better results. The platform derives signals from GL descriptions, categories, and PO text if unavailable.RECOMMENDED
GL DescriptionGeneral ledger account description or cost category name. Often the most reliable classification signal when free-text descriptions are sparse.RECOMMENDED
GL CodeGeneral ledger account code or cost account number. Helps disambiguate similar descriptions and enables GL-level analysis.RECOMMENDED
PO NumberPurchase order number. Enables PO compliance analysis and contract linkage.RECOMMENDED
PO DescriptionPurchase order header description. Often contains more detail than transaction-level descriptions.RECOMMENDED
Invoice NumberInvoice reference number. Supports duplicate detection and invoice-level analysis.RECOMMENDED
Transaction DateDate of the transaction. Any common format accepted (YYYY-MM-DD, DD/MM/YYYY, etc.) — auto-detected and normalized.RECOMMENDED
QuantityNumber of units purchased. Numeric only. Enables unit price calculation, volume analysis, and material-level benchmarking.RECOMMENDED
Unit PricePrice per individual unit. If not available, derived from Amount ÷ Quantity. Enables price variance tracking.RECOMMENDED
UOMUnit of measure: EA (each), KG, L (litre), M (metre), HR (hour), PKG, BOX, ROLL, SET, etc.RECOMMENDED
Cost CenterDepartment or cost center code/name. Enables departmental spend analysis and cross-functional benchmarking.OPTIONAL
Material Group / CodeMaterial group or commodity code (UNSPSC, eCl@ss, or internal). Dramatically improves categorization.OPTIONAL
Material DescriptionDetailed material or item description from ERP line item. Often more specific than transaction descriptions.OPTIONAL
Material ID / SKUInternal part number or SKU. Enables exact item matching for price benchmarking across suppliers.OPTIONAL
Business Unit / EntityLegal entity or business unit name. Useful for multi-entity submissions to enable BU-level reporting.OPTIONAL
Contract ReferenceContract number or reference. Enables contract compliance and spend-under-contract metrics.OPTIONAL
Payment TermsPayment terms (e.g., Net 30, Net 60). Enables working capital analysis.OPTIONAL

Scroll horizontally to see all columns. One row per transaction — this is the format our engine expects.

< td>Handrail Parts
Vendor NameAmountCurrencyDescriptionGL DescriptionGL CodePO NumberPO DescriptionInvoice NumberTransaction DateCost CenterQtyUnit PriceUOMMaterial GroupMaterial DescBusiness Unit
Company Plc125,000GBPAnnual Salesforce Enterprise CRM license renewal — 250 users — FY2025/26IT Software Licenses4210PO-2025-0892Salesforce annual renewalINV-SA-448212025-04-01IT Department250500EA43231500CRM Software LicenseUK Operations
Company Plc34,500USDDell Latitude 5550 laptops x30 — standard specIT Hardware4220PO-2025- 0901New starter laptop orderINV-SR-448352025-04- 15IT Department301,150EA43211500Laptop ComputerUS Operations
VZN Limited8,750USDMonthly mobile fleet contract — 200 handsets — March 2025Telecommunications4310PO-2024- 3201Mobile fleet contractINV-VF-9912342025-03- 31Operations35025EA43221500Mobile ServicesUS Operations
Enterprise Ltd12,500USDProvision of patrolling services and guarding — Site QSecurity Services5110PO-2025-0445Security guard servicesINV-LD-2025-032025-03- 31Facilities112,500EA— Security Guard ServicesVehicle Division
Business Ops Ltd285,000GBPBrand ABC full- size bus model PPRZ-103334Vehicle Procurement1410PO- 2025-0120Electric bus orderINV-RLL-25-08902025-02- 28Fleet1285,000EA25101500El ectric vehicleVehicle Division
ABC LLP45,000GBPAnnual external audit fees — statutory audit FY2024/25Professional Services6110PO- 2025-0033Statutory auditINV-LLP-2025-44212025-05- 15Finance145,000EA—Audit ServicesGroup
ABC Engineering18,750EURQuarterly fleet maintenance — brake pad replacement — 25 vehiclesFleet Maintenance3210PO-2025-SG-0445Brake maintenance Q1INV-CD-25-11222025-03- 15Maintenance25750EA— Brake System PartsEU Ops
XYZ Enterprises Pte8,400SGDBus interior handrail replacement parts — stainless steelParts & Components3110PO-2025-SG-0512Handrail parts orderINV-VE-25-03342025-03- 22Maintenance50168EA31161500Asia Ops
Company C Ltd142,000EURVehicle battery electric — depositVehicle Procurement1410PO-2025- 0155Electric vehicle depositINV-WR-25-04452025-01- 20Fleet1142,000EA25101500El ectricVehicleVehicle Division
ABC UK Limited2,340EUR—4510 — Ozice Supplies4510PO-2025-0677Q1 ozice suppliesINV-LR-25-88412025-03- 28Admin12195BOX44121600P aper & StationeryUK Operations
Row 10 (ABC UK Limited) demonstrates a common pattern: empty Description but GL Description "4510 — Ozice Supplies" provides suzicient signal for accurate categorization.
  • File Formats.csv (preferred), .xls, .xlsx
  • Maximum File SizeLess than 50 MB per file preferred; accepts up to 90 MB
  • Maximum Rows1,000,000+ rows supported
  • Encoding (CSV)UTF-8 (preferred), Latin-1
  • Date FormatYYYY-MM-DD preferred. Also accepts DD/MM/YYYY, MM/DD/YYYY
  • Number FormatNo currency symbols. Use period (.) as decimal separator
  • Header RowFirst row must contain column headers
  • Multiple SheetsData should be on the first sheet, or all sheets with same structure; no pivot tables
  • LanguagesEnglish column headers required. Description values in any language accepted
  • CurrenciesISO 4217 codes (GBP, USD, EUR, SGD, etc.)
3 required · 10 recommended · 7 optional columns
Download Template
Frequently Asked Questions

Common questions before a first run

How long does the analysis take?

Run it yourself and the report arrives in about 10 minutes. When our team runs your data for you, the completed report is delivered within 24 hours.

What do I need to provide?

For a Company Diagnostic, a 10-K or audited financial statements. For Procurement Categorization and Procurement Insights, a raw AP or spend export. The platform checks the data before the run and shows what is missing, and you only pay when the data passes.

Who checks the results?

Practitioners curate the benchmarks, taxonomies and playbooks the platform uses. Results below a confidence threshold are flagged for review, and our team audits outputs regularly.

How is this different from a general AI tool?

A general AI tool writes text in answer to a prompt. ValueChaser runs your data through a patent-pending workflow that combines several AI models with curated taxonomies, benchmarks and category playbooks. Calculations are done in code, every figure traces back to your data, and the outputs are a PDF report, an Excel model and a PowerPoint deck.

Is my data secure?

Yes. Data is encrypted in transit and at rest and is never used to train AI models. The platform is hosted on providers with SOC 2 Type II reports. Files from one-time runs are deleted 3 days after delivery, and subscriber uploads after 30 days. You can ask for deletion at any time at contact@valuechaser.ai, and the Data Security page has the full detail.

Can I run this for my clients or portfolio companies?

Yes. Pay As You Go is $900 per report, invoiced monthly. Monthly Unlimited is $4,700 per month on an annual agreement. Both include 10 users, report history and the option to have our team prepare and run the analysis for you, and subscribers can be introduced to practitioners who help act on the findings. The Pricing page has the details.

Your first analysis is free

Send us a 10-K or a spend export and we return the report, Excel model and PowerPoint deck within 24 hours.

Request a Free Analysis
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